Office Manager (#639)

Work type:
Office based
Technical Level:
Job Category:
Office Administration

N-iX is a software development service company that helps businesses across the globe develop successful software products. During 21 years on the market and by leveraging the capabilities of Eastern Europe talents the company has grown to 2000+ professionals with a broad portfolio of customers in the area of Fortune 500 companies as well as technological start-ups. N-iX has come a long way and increased its presence in eight countries -  Poland, Ukraine, Bulgaria, Sweden, Malta, the UK, the US, and Colombia.

We are looking for an Office Manager to join our Office administration family  and work closely in a friendly international team of office managers. 

This position is a great opportunity to start or continue your career in IT industry, with a possibility for future growth within the office administration team or in company in general. As the office managers team is quit international  (we have office managers in different cities in Ukraine and countries in Europe and Latin America) the candidate will have a chance to practice English daily and meet coworkers and even friend from all over the world. Daily challenges and interesting tasks, lots of communication with all our employees and company visitors wait for you. This is the role for proactive, creative and wide-open worldview.

Job Responsibilities:

  • Managing the reception area - first point of contact for colleagues and company clients.
  • Ensure effective telephone and mail communications.
  • Provide general administrative and clerical support.
  • Monitoring office supplies and ordering new stationery, furniture and goods, according to the company policies and budgetary restrictions. Processing  invoices.
  • Ensures proper running of office layout and coordinating service providers to keep the office clean and safe.
  • Follow office procedures and planning tools. 
  • Providing help with the organization of business visits (meetings, transfer, order lunches, etc). Support in organization in-house or off-site activities, celebrations and conferences.
  • Partner to HR operations and SA team in on-and off-boarding of employees (workplace preparation, office toure, access card, welcome package, etc).


  • M.S./M.A. degree.
  • 1+ -year of an experience on Office Management-related positions
  • English - upper intermediate or higher
  • Strong knowledge of MS office
  • Superior business correspondence skills
  • High level of attention to details and accuracy
  • Proactive, ability to multi-tasking and to work autonomously, managing issues from different areas
  • Excellent organizational skills, prioritization and time management
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Strong interpersonal skills, get things done, maintaining a professional appearance, attitude and work ethic at all times.
  • Full-time job. Office-based.

We offer:

  • Flexible working format - remote, office-based or flexible
  • A competitive salary and good compensation package
  • Personalized career growth
  • Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more)
  • Active tech communities with regular knowledge sharing
  • Education reimbursement
  • Paid vacation days, sick leaves, and days off
  • Healthcare & Sport program
  • Medical insurance
  • Memorable anniversary presents
  • Corporate events and team buildings

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