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Office Manager

Location:
Lviv, Ukraine
Technical Level:
Middle
Job Category:
Administration
Project:
Office Administration Department
We are looking for an Office Manager to play an important role in supporting the day-to-day administrative operations of our office. The Office Manager will greet guests, ensure that our workplace is efficient and presentable, keep supplies stocked, and perform bookkeeping tasks. Beyond the role's core tasks, you will support other evolving company needs.
In this role you will serve as the backbone of our office, helping our team achieve operational excellence by creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Key Duties and Responsibilities:

  • Performing general office duties
  • Managing the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional image
  • Completing general administrative functions such as making copies, binding, processing mail, arranging for express shipping, maintain subscriptions, general document distribution, etc
  • Coordinating overall administrative activities for the office, its staff, and management
  • Negotiating concerning purchase with office supplies, etc, for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Processing all invoices generated by repairs or purchases done for the office
  • Participating in special department projects when it is needed
  • Providing help with the organization of business visits, partners visits and other internal events (organizing meetings, transfer, order and serve lunches, outings, etc)
Requirements:
  • English – intermediate level/preferred – upper intermediate
  • Strong knowledge of MS Office (including Word, MS Excel, PowerPoint, Outlook ) and Google docs, sheets, etc.
  • Good communication and negotiation skills (both in Ukrainian and English)
  • Highly organized, flexible, able to multitask
  • Attention to details and deadlines

We offer:

  • Flexible hours approach
  • 18 business days of payable annual free-time
  • 10 days of paid sick leave
  • Competitive compensation package
  • Medical Insurance
  • IT Club Discount program

Professional growth:

  • Challenging and non-standard tasks and projects
  • Individual Development Plan 

Fun:

  • Team buildings
  • Corporate events and outstanding parties
  • Anniversary presents