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Office Manager

Location:
Kyiv, Ukraine
Technical Level:
Middle
Job Category:
Administration
Project:
Office Administration Department

We are looking for an Office Manager to play an important role in supporting the day-to-day administrative operations of our office. The Office Manager will greet guests, ensure that our workplace is efficient and presentable, keep supplies stocked, and perform bookkeeping tasks. Beyond the role's core tasks, you will support other evolving company needs.

Performing general office duties:

  • Managing the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional image
  • Completing general administrative functions such as making copies, binding, processing mail, arranging for express shipping, maintain subscriptions, general document distribution, etc
  • Coordinating overall administrative activities for the office, its staff, and management
  • Negotiating concerning purchase with office supplies, etc, for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Processing all invoices generated by repairs or purchases done for the office
  • Participating in special department projects when it is needed
  • Providing help with the organization of business visits, partners visits and other internal events (organizing meetings, transfer, order and serve lunches, outings, etc)

Summary of Qualification:

  • English – intermediate level
  • Good communication and negotiation skills (both in Ukrainian and English)
  • Strong knowledge of MS Office (including Word, MS Excel, PowerPoint, Outlook) and Google docs, sheets, etc
  • Highly organized, flexible, able to multitask
  • Attention to details and deadlines

We offer:

  • Flexible working hours
  • A competitive salary and good compensation package
  • Possibility of partial remote work
  • Best hardware
  • A masseur and a corporate doctor
  • An inspiring and comfy office

Professional growth:

  • Challenging tasks and innovative projects
  • An individual development plan
  • A personal education budget
  • Mentorship program
  • Business trips

Fun:

  • Corporate events and outstanding parties
  • Exciting team buildings
  • Memorable anniversary presents
  • A fun zone where you can play video games, foosball, ping pong, and more