Employment Operations Specialist (Інспектор з кадрів) (#1193)

Work type:
Technical Level:
Job Category:
Human Resources

N-iX is a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in 9 countries Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies.

Now we have an open position of Employment Operations Specialist. As a Employment Specialist, you will be one of the key team members who will strengthen the N-iX team and contribute to the development of our Employment function. 


  • Keeping personnel records of enterprises and their units according to standardized forms of primary accounting documentation
  • Timely processing of employee admission, transfers, and dismissals in compliance with labor legislation, regulations, instructions, and orders of the enterprise's management, as well as other established personnel documentation
  • Compiling and maintaining personal files of employees, making changes related to employment activities
  • Keeping track of employee leaves, ensuring the creation and adherence to vacation schedules, and issuing relevant orders
  • Job descriptions and staffing schedules
  • Maintaining time reporting records
  • Archiving personnel files and preparing documents for submission to the state authorities
  • Collaboration with associated corporate functions in implementing changes
  • Organizing and overseeing the signing and storage of personnel document
  • Audit and description of existing personnel processes and related documents
  • Personnel audit and risk assessment
  • Optimization of personnel document flow
  • Collaboration organization with the EDO (Electronic Document Workflow) service
  • Development of internal regulations, their registration, and alignment in accordance with legal norms
  • Key stakeholder in technical implementation and management of electronic personnel document workflow


  • Mandatory 3+ years of work experience as a HR Inspector
  • Relevant education (economics, law, administration)
  • Understanding of the specifics of the legal regime in Dyia City will be an advantage  
  • Experience in independently conducting projects
  • Excellent knowledge of Ukrainian Labor Code
  • Intermediate level of English
  • Familiarity with methodological materials on personnel accounting and movement
  • Attention to detail, organizational skills, and responsibility


We offer:

  • Flexible working format - remote, office-based or flexible
  • A competitive salary and good compensation package
  • Personalized career growth
  • Professional development tools (mentorship program, tech talks and trainings, centers of excellence, and more)
  • Active tech communities with regular knowledge sharing
  • Education reimbursement
  • Paid vacation days, sick leaves, and days off
  • Healthcare & Sport program
  • Medical insurance
  • Memorable anniversary presents
  • Corporate events and team buildings