Head of Administrative Services (#1866)

N-iX is a software development service company that helps businesses across the globe develop successful software products. Founded in 2002 in Lviv, N-iX has come a long way and increased its presence in 9 countries Poland, Ukraine, Sweden, Romania, Bulgaria, Malta, the UK, the US, and Colombia. Today, we are a strong community of 2,000+ professionals and a reliable partner for global industry leaders and Fortune 500 companies.

N-iX is seeking a Head of Administrative Services to join our team. 

Duties and responsibilities (what you do):

General office services:

• Assuring that all contractor requests in Jira are assigned and reviewed.
• Investigating and qualifying suppliers of office-related providers. Working with supplier documents, payments, and negotiation.
• Maintaining, monitoring, and coordinating contractors’ Joining / termination /rotation process.
• Responsible for the assignment of office space.
• Responsible for office opening/closing arrangements in cooperation with other departments and establishing all general office services and reception areas.
• Overseeing general postal operations.
• Analysing contractors’ feedback and initiating system changes and service provision.
• Close cooperation with other company departments in related processes and procedures.

Visitors hosting and office event:

• Monitors compliance and implements improvements for the Business Visitors process.
• Responsible for the selection of visitors’ gifts and their branding.
• Coordinate with top-level company management when a high-priority/nonstandard greeting is needed.
• Cooperate in arranging in-house events with the event host department or event coordinator. 

Other areas:

• People Management
• Monitoring expenses and/or budgets. 
• Maintaining records of administrative expenses and petty cash.
• Highlighting areas of concern to the Line Manager. Develops proposals to improve systems, processes, and procedures.
• Setting standards for office procedures and organisation policies.
• Creating presentations and other management-level reports.

Qualifications or performance standards (how you do it):

• Working experience in the same position/industry or both 3+ years;
• Excellent collaboration, verbal and written communication skills;
• Upper-Intermediate English;
• High level of attention to detail and accuracy;
• Strong management skills;
• High level of problem-solving skills;
• Strong client relationship management and customer service skills;
• Strong Knowledge of MS Office
• Full-time job. Office-based or flexible.
• Business trip possibilities.