Office Assistant (#984)

N-iX is a software development service company that helps businesses across the globe develop successful software products. During 21 years on the market and by leveraging the capabilities of Eastern Europe talents the company has grown to 2000+ professionals with a broad portfolio of customers in the area of Fortune 500 companies as well as technological start-ups. N-iX has come a long way and increased its presence in eight countries -  Poland, Ukraine, Bulgaria, Sweden, Malta, the UK, the US, and Colombia.

We are looking for a part-time Office Assistant with employment from 10 up to 30 working hours monthly to join our Office administration family and work closely with a friendly international team of office managers.

This position is a great opportunity to start or continue your career in IT industry, with a possibility for future growth within the office administration team or in company in general. As the office managers team is quit international  (we have office managers in different cities in Ukraine and countries in Europe and Latin America) the candidate will have a chance to practice English daily and meet coworkers and even friend from all over the world. Daily challenges and interesting tasks, lots of communication with all our employees and company visitors wait for you. This is the role of a proactive, creative, and wide-open worldview.

Functions:

Reception and facility duties:

• Managing the reception area - first point of contact for colleagues and company clients. Cooperating with the landlords of all company properties located in Malta and representatives of the business centercentre.
• Ensure effective telephone and mail communication and conduct correspondence or other postal operations.
• Cooperation with suppliers.
• Monitoring office supplies and ordering new stationery and goods according to the company policies and budgetary restrictions, processing invoices and controlling their timely payment under supervision.
• Ensure proper running of office layout and other company’s properties.
• Providing help with the organisation of company business visits  (meetings, transfers, presents, etc). 
• Conducting the whole process of the Shared Team Space process (updating data and maps, changing work types up to date).
• Provide general administrative and clerical support.

HR and Marketing support duties:

• Partner with HR operations in on-and off-boarding employees (workplace preparation, office tour, access card, documents, postal support etc).
• Support in organizingorganising in-house or off-site activities, celebrations, conferences, etc.
• Support in ordering, distributing and tracking the necessary branded products (like anniversary gifts for employees or other materials).

Requirements

• Relevant experience in Office Management or related positions would be a plus.
• English - upper intermediate or higher.
• Strong knowledge of MS Office.
• Business correspondence skills.
• High level of attention to detail and accuracy.
• Proactive, able to work autonomously, managing issues from different areas.
• Excellent organisational skills, prioritisation and time management.
• Strong organisational and planning skills in a fast-paced environment.
• Strong interpersonal skills, getting things done, maintaining a professional appearance, attitude and work ethic.
• Part-time. Flexible.
• Readiness to work 10-30 hours / months